Privacy Policy

The Hit Cartel, LLC ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at thehitcartel.com (the "Site") or submit inquiries through our contact and booking forms.

By accessing or using the Site, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree, please discontinue use of the Site immediately.

We may collect the following categories of personal information:

• Contact Information: Name, email address, phone number, and company or affiliation details provided through our booking forms.
• Inquiry Details: The nature of your booking request, project description, message content, and any attachments you choose to include.
• Device and Usage Data: IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and other standard web analytics data collected via cookies and similar technologies.
• Communication Data: Records of correspondence with our team, including emails and form submissions.

We collect information through the following methods:

• Direct Collection: Information you voluntarily provide when completing contact forms, booking inquiries, or sending emails to our team.
• Automated Technologies: Cookies, web beacons, pixel tags, and analytics tools (such as Google Analytics) that track browsing behavior and device information.
• Third-Party Sources: Publicly available information from music industry databases, social media platforms, and professional networking sites when relevant to business development.

We use the information we collect for the following purposes:

• To process and respond to booking inquiries, beat requests, and label partnership proposals
• To communicate with artists, managers, labels, and industry professionals regarding potential collaborations
• To maintain internal records of business relationships and project history
• To analyze Site traffic and user behavior in order to improve our services and user experience
• To send transactional communications, including confirmations and follow-ups related to your inquiries
• To comply with legal obligations, resolve disputes, and enforce our agreements
• To detect, prevent, and address technical issues, fraud, or security incidents

Under applicable data protection laws, including the General Data Protection Regulation (GDPR) where relevant, we process your personal data based on the following legal grounds:

• Contractual Necessity: Processing is necessary to fulfill your booking inquiry or respond to your contact request.
• Legitimate Interests: We have a legitimate interest in managing our business relationships, improving our Site, and protecting our legal rights.
• Consent: Where required by law, we obtain your explicit consent before sending marketing communications or using non-essential cookies.
• Legal Obligation: We may process data to comply with applicable laws, regulations, or legal proceedings.

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

• Service Providers: Trusted third-party vendors who assist us with email delivery, data storage, analytics, and Site hosting. These providers are contractually obligated to protect your data and use it solely for the services they provide to us.
• Business Transfers: In the event of a merger, acquisition, asset sale, or business reorganization, your information may be transferred as part of the transaction, subject to confidentiality arrangements.
• Legal Compliance: When required by law, court order, or governmental regulation, or to protect our rights, property, or safety, or that of our users or the public.
• With Your Consent: We may share information with third parties when you have given us explicit permission to do so.

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Booking inquiry data is typically retained for seven (7) years to maintain accurate business records and comply with tax and contractual obligations.

When your information is no longer required, we will securely delete or anonymize it in accordance with our data retention policies and applicable law.

Our Site uses cookies and similar tracking technologies to enhance your browsing experience, analyze Site traffic, and understand where our visitors come from.

Types of cookies we use:

• Essential Cookies: Necessary for the Site to function properly. These cannot be disabled.
• Analytics Cookies: Help us understand how visitors interact with the Site by collecting anonymous statistical data.
• Functional Cookies: Enable enhanced functionality and personalization, such as remembering your preferences.

You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of the Site.

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Industry-standard SSL/TLS encryption for data transmitted between your browser and our servers
• Secure database storage with access restricted to authorized personnel
• Regular security assessments and vulnerability monitoring
• Strict internal data handling policies and staff training on data protection

While we take commercially reasonable precautions to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

The Hit Cartel operates studios in the United States (Houston, Atlanta, and Detroit). If you are accessing the Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

By submitting your information, you consent to this transfer, storage, and processing. We will take appropriate safeguards, including contractual protections, to ensure your data receives an adequate level of protection.

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data, subject to certain legal exceptions.
• Restriction: Request limitation on how we process your data.
• Data Portability: Request transfer of your data to another service provider in a structured, machine-readable format.
• Objection: Object to processing based on legitimate interests or direct marketing.
• Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at privacy@thehitcartel.com. We will respond within the timeframe required by applicable law.

The Site is not intended for children under the age of 13 (or 16 in certain jurisdictions). We do not knowingly collect personal information from children. If you believe we have inadvertently collected data from a minor, please contact us immediately, and we will take steps to delete such information.

The Site may contain links to third-party websites, including our distributor (EMPIRE), social media platforms, and music streaming services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will post the revised policy on this page with an updated "Last Updated" date. Material changes will be communicated via email or a prominent notice on the Site.

Your continued use of the Site after changes are posted constitutes your acceptance of the revised policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

The Hit Cartel, LLC
Email: info@thehitcartel.com
Phone: (800) 897-0091
Headquarters: 5900 Balcones Drive, Suite 165, Austin, TX 78731